List of active policies

Name Type User consent
Site policy Site policy All users
Privacy policy Privacy policy All users
Guest policy Other policy Guests

Site policy

Summary

Summary of the ABC VLE Site Policy

All registered users must read and agree to this Site Policy before accessing the platform. By proceeding, users acknowledge the following key points:

  • Agreement to Terms: Continued use of the site signifies acceptance of all policies and guidelines.
  • User Responsibilities: Users must use their accounts responsibly, keep login details secure, and respect others’ privacy and intellectual property.
  • Code of Conduct: Harassment, cheating, offensive content, and unauthorised sharing of personal information are strictly prohibited.
  • Privacy: Personal data is collected and used in compliance with applicable privacy laws and only for educational purposes.
  • Intellectual Property: Course materials are protected by copyright and may only be used for personal learning unless otherwise permitted.
  • Security: Users must not attempt to breach system security, disrupt services, or exploit vulnerabilities.
  • Policy Updates: The policy may be revised; continued use means acceptance of changes.

Users must actively confirm their agreement (via checkbox) to access the site. Non-compliance may result in account suspension or disciplinary action.

Full policy

ABC VLE Site Policy Agreement

Welcome to our learning platform. Before you proceed, please read and agree to the following Site Policy. This policy outlines your rights and responsibilities as a registered user of this site. By agreeing to this policy, you confirm that you have read, understood, and accepted the terms below.

1. Acceptance of Terms

By accessing and using this site, you agree to comply with all policies, guidelines, and procedures set forth by the institution and the platform administrators. Continued use of the site constitutes your acceptance of these terms. 

2. User Responsibilities

As a registered user, you are responsible for:

  • Using your account only for educational and authorized purposes.
  • Maintaining the confidentiality of your login credentials and notifying the administrator immediately of any unauthorized access.
  • Respecting the privacy and intellectual property of others.
  • Refraining from disruptive, offensive, or illegal behaviour, including harassment, plagiarism, or distribution of inappropriate content.

3. Code of Conduct

All users must adhere to a respectful and professional online environment. Prohibited activities include:

  • Posting offensive, discriminatory, or threatening content.
  • Sharing personal information of others without consent.
  • Engaging in cheating, impersonation, or academic dishonesty.
  • Uploading or distributing malware, spam, or unauthorized software.

Violations may result in account suspension or termination and disciplinary action in accordance with institutional policies. 

4. Privacy and Data Use

We are committed to protecting your privacy. Your personal information will be used solely for educational and administrative purposes in accordance with applicable data protection laws (e.g., GDPR, FERPA). For full details, please review our Privacy Policy.

5. Intellectual Property

All course materials, content, and resources provided on this site are the property of the institution or individual instructors and are protected by copyright. You may access and use these materials for personal learning only, unless otherwise permitted in writing.

6. Technical Use and Security

You agree not to:

  • Attempt to gain unauthorized access to any part of the system.
  • Disrupt the operation of the site through automated scripts, denial-of-service attacks, or other means.
  • Modify, reverse-engineer, or exploit vulnerabilities in the platform.

7. Policy Changes

This Site Policy may be updated periodically. Continued use of the site after changes are posted constitutes acceptance of the revised terms.

8. Agreement

I have read, understood, and agree to abide by the above Site Policy. I acknowledge that failure to comply may result in loss of access and other consequences as determined by the institution.

 

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Privacy policy

Summary

ABC VLE Privacy Policy – Summary

We respect your privacy and are committed to protecting your personal information. This summary outlines how we handle your data on our learning platform:

  • What we collect: Name, email, username, course activity, grades, and technical data (e.g., IP address, device info).
  • Why we collect it: To provide access to courses, support learning, manage accounts, and improve the platform.
  • How we protect it: Through secure systems, access controls, encryption, and confidentiality agreements with third parties.
  • Who sees it: Only authorised staff, instructors, and trusted service providers—never sold or shared publicly.
  • Your rights: You may access, correct, or request deletion of your data, or withdraw consent where applicable.
  • Data retention: Information is kept only as long as needed, in line with institutional and legal requirements.
  • Policy updates: Changes will be posted here; continued use means you accept them.

For full details or to contact the  data protection officer (administrator): dpo@abceduonline.com, please see the full Privacy Policy.

We comply with applicable privacy laws, including GDPR, FERPA, and Kenya Data Protection Act.

Full policy

ABC VLE Privacy Policy

Welcome to our learning platform. We are committed to protecting your privacy and ensuring the secure handling of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you access and use this site.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, username, institution, role (e.g., student, teacher, administrator), and other details provided during registration or profile setup.
  • Course and Activity Data: Participation records, grades, submissions, forum posts, quiz attempts, and other learning-related interactions.
  • Technical Data: IP address, browser type, device information, operating system, and usage patterns collected automatically through logs and cookies.

2. How We Use Your Information

We use your personal data for the following purposes:

  • To provide, maintain, and improve the learning platform.
  • To authenticate your identity and manage user accounts.
  • To support your participation in courses and learning activities.
  • To communicate important updates, announcements, or support information.
  • To monitor and analyse usage and trends to enhance user experience and security.
  • To comply with legal, regulatory, and institutional requirements.

3. Legal Basis for Processing (GDPR and Kenya Data Protection Act Compliance)

Where applicable, we process your personal data based on one or more of the following legal grounds:

  • Consent: Where you have explicitly agreed (e.g., accepting this policy).
  • Contractual necessity: To provide you with access to educational services.
  • Legal obligation: To meet institutional or governmental requirements.
  • Legitimate interests: For system security, service improvement, and administrative purposes.

You may withdraw consent at any time by contacting the data administrator (dpo@abceduonline.com), though this may affect your ability to use the platform.

4. Data Sharing and Disclosure 

We do not sell or rent your personal information. Data may be shared only in the following circumstances:

  • With instructors, administrators, and support staff who require access for educational or operational purposes.
  • With third-party service providers (e.g., hosting, backup, or analytics services) under strict confidentiality agreements.
  • When required by law, such as in response to a court order or government request.
  • In the event of a merger, acquisition, or transfer of assets, where appropriate safeguards are in place.

5. Data Retention

Your personal data will be retained only as long as necessary:

  • Active users: Data is retained during enrolment and as needed for academic records. See the Data Retention Note for more details.
  • Inactive accounts: May be archived or deleted according to institutional retention policies. See the Data Retention Note for more details.
  • Course data: May be kept for academic, accreditation, or audit purposes in accordance with local regulations. See the Data Retention Note for more details.

You may request data deletion or access to your information by contacting the data administrator (dpo@abceduonline.com), subject to legal and operational constraints.

6. Data Security

We implement technical and organizational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These include:

  • Secure authentication and access controls.
  • Regular system updates and vulnerability assessments.
  • Encrypted data transmission (via HTTPS).
  • Restricted access based on user roles.

While we strive to protect your information, no system is completely immune to risks. We cannot guarantee absolute security but will respond promptly to any breaches.

7. Cookies and Tracking Technologies

The site may use cookies and similar technologies to enhance functionality and analyse usage. You can manage or disable cookies through your browser settings, though this may affect site performance.

 

8. Your Rights (Applicable to GDPR, Kenya Data Protection Act, and Similar Laws)

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data.
  • Restrict or object to certain processing.
  • Receive a copy of your data in a portable format.
  • Withdraw consent (where applicable).

To exercise these rights, contact the data administrator: dpo@abceduonline.com.

9. Children’s Privacy

This platform is not intended for use by children under the age of 13 (or 16 in the EU) without institutional or parental supervision. We do not knowingly collect data from children outside of an educational context.

10. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted on the site with a revised effective date. Continued use of the platform constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact:
Data Protection Officer
Email: dpo@abceduonline.com
Institution: Afe Babalola Centre for Transnational Education (Africa Hub)
Address: African Leadership Centre, Jacaranda Avenue, Off Gitanga Road, Jacaranda Ave, Nairobi, Kenya.

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Guest policy

Summary

Guest Access Policy – Summary

This summary outlines the key rules for visiting our site as a guest:

  • Limited Access: Guests can view select course materials only. No full participation (e.g., submitting work, grades, or forum posts) unless allowed.
  • No Account Needed: Some areas allow access without login; others may require a guest key or password—do not share it.
  • Acceptable Use: Use content for personal learning only. Do not copy, distribute, or misuse materials.
  • No Unauthorised Access: Do not attempt to enter restricted courses or bypass security measures.
  • Activity May Be Tracked: Your visits and usage may be logged for security and improvement purposes.
  • Access Can Be Revoked: The institution may remove guest access at any time without notice.
  • Not an Enrolled Student: Guest access does not grant enrolment, institutional affiliation, or access to student services.

By entering as a guest, you agree to these terms.
For questions, contact the data protection officer: dpo@abceduonline.com.

For full access, register and agree to the main Site Policy.

Full policy

ABC VLE Guest Access Policy

This policy outlines the terms and conditions for guest access to our learning platform. Guests are individuals who access course content without a full registered user account. This includes enrolled students from other institutions, auditors, visitors, or users with temporary access.

By accessing the site as a guest, you agree to comply with the following rules:

1. Limited Access Rights

  • Guest access is restricted to specific courses or resources as determined by the course instructor or administrator.
  • Guests cannot enrol in courses permanently, submit assignments, receive grades, or participate fully in interactive activities (e.g., forums, quizzes) unless explicitly permitted.
  • Access may be time-limited and can be revoked at any time.

2. No Username or Password Required (if applicable)

  • Some guest access may be granted without login (open access), while others may require a temporary password or enrolment key.
  • If a guest password is used, it must not be shared with unauthorised individuals.

3. Acceptable Use

As a guest, you must:

  • Use the platform only for viewing educational content and personal learning.
  • Refrain from downloading, copying, distributing, or modifying course materials without permission.
  • Avoid disruptive behaviour, including posting inappropriate content or attempting to access restricted areas.
  • Respect the intellectual property of instructors and the institution.

4. No Privacy Expectation

  • All guest activity (e.g., pages viewed, time spent) may be logged for security, usage analysis, and instructional improvement.
  • While we respect user privacy, guests should be aware that anonymity is not guaranteed.

5. Prohibited Activities

Guests must not:

  • Attempt to bypass access restrictions or gain unauthorised entry to courses or user data.
  • Use automated tools (e.g., scripts, bots) to scrape or extract content.
  • Impersonate others or misrepresent affiliation with the institution.

6. Termination of Access

The institution reserves the right to:

  • Disable guest access at any time, without notice.
  • Block IP addresses or devices engaged in misuse.
  • Report serious violations to appropriate authorities. 

7. No Endorsement

Guest access does not constitute enrolment, affiliation, or endorsement by the institution. It does not grant access to institutional services (e.g., email, library databases, student support).

8. Agreement

By continuing as a guest, you acknowledge that you have read and agree to this policy. If you do not agree, please exit the site immediately.

Contact
For questions about guest access, please contact:
Data Protection Officer
Email: dpo@abceduonline.com
Institution: Afe Babalola Centre for Transnational Education (Africa Hub)
Address: African Leadership Centre, Jacaranda Avenue, Off Gitanga Road, Jacaranda Ave, Nairobi, Kenya.

This Guest Access Policy complements the main Site Policy, Privacy Policy, and Acceptable Use Policy. Full access requires user registration and agreement to those policies.

 

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