Privacy policy

ABC VLE Privacy Policy – Summary

We respect your privacy and are committed to protecting your personal information. This summary outlines how we handle your data on our learning platform:

  • What we collect: Name, email, username, course activity, grades, and technical data (e.g., IP address, device info).
  • Why we collect it: To provide access to courses, support learning, manage accounts, and improve the platform.
  • How we protect it: Through secure systems, access controls, encryption, and confidentiality agreements with third parties.
  • Who sees it: Only authorised staff, instructors, and trusted service providers—never sold or shared publicly.
  • Your rights: You may access, correct, or request deletion of your data, or withdraw consent where applicable.
  • Data retention: Information is kept only as long as needed, in line with institutional and legal requirements.
  • Policy updates: Changes will be posted here; continued use means you accept them.

For full details or to contact the  data protection officer (administrator): dpo@abceduonline.com, please see the full Privacy Policy.

We comply with applicable privacy laws, including GDPR, FERPA, and Kenya Data Protection Act.

ABC VLE Privacy Policy

Welcome to our learning platform. We are committed to protecting your privacy and ensuring the secure handling of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you access and use this site.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, username, institution, role (e.g., student, teacher, administrator), and other details provided during registration or profile setup.
  • Course and Activity Data: Participation records, grades, submissions, forum posts, quiz attempts, and other learning-related interactions.
  • Technical Data: IP address, browser type, device information, operating system, and usage patterns collected automatically through logs and cookies.

2. How We Use Your Information

We use your personal data for the following purposes:

  • To provide, maintain, and improve the learning platform.
  • To authenticate your identity and manage user accounts.
  • To support your participation in courses and learning activities.
  • To communicate important updates, announcements, or support information.
  • To monitor and analyse usage and trends to enhance user experience and security.
  • To comply with legal, regulatory, and institutional requirements.

3. Legal Basis for Processing (GDPR and Kenya Data Protection Act Compliance)

Where applicable, we process your personal data based on one or more of the following legal grounds:

  • Consent: Where you have explicitly agreed (e.g., accepting this policy).
  • Contractual necessity: To provide you with access to educational services.
  • Legal obligation: To meet institutional or governmental requirements.
  • Legitimate interests: For system security, service improvement, and administrative purposes.

You may withdraw consent at any time by contacting the data administrator (dpo@abceduonline.com), though this may affect your ability to use the platform.

4. Data Sharing and Disclosure 

We do not sell or rent your personal information. Data may be shared only in the following circumstances:

  • With instructors, administrators, and support staff who require access for educational or operational purposes.
  • With third-party service providers (e.g., hosting, backup, or analytics services) under strict confidentiality agreements.
  • When required by law, such as in response to a court order or government request.
  • In the event of a merger, acquisition, or transfer of assets, where appropriate safeguards are in place.

5. Data Retention

Your personal data will be retained only as long as necessary:

  • Active users: Data is retained during enrolment and as needed for academic records. See the Data Retention Note for more details.
  • Inactive accounts: May be archived or deleted according to institutional retention policies. See the Data Retention Note for more details.
  • Course data: May be kept for academic, accreditation, or audit purposes in accordance with local regulations. See the Data Retention Note for more details.

You may request data deletion or access to your information by contacting the data administrator (dpo@abceduonline.com), subject to legal and operational constraints.

6. Data Security

We implement technical and organizational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These include:

  • Secure authentication and access controls.
  • Regular system updates and vulnerability assessments.
  • Encrypted data transmission (via HTTPS).
  • Restricted access based on user roles.

While we strive to protect your information, no system is completely immune to risks. We cannot guarantee absolute security but will respond promptly to any breaches.

7. Cookies and Tracking Technologies

The site may use cookies and similar technologies to enhance functionality and analyse usage. You can manage or disable cookies through your browser settings, though this may affect site performance.

 

8. Your Rights (Applicable to GDPR, Kenya Data Protection Act, and Similar Laws)

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data.
  • Restrict or object to certain processing.
  • Receive a copy of your data in a portable format.
  • Withdraw consent (where applicable).

To exercise these rights, contact the data administrator: dpo@abceduonline.com.

9. Children’s Privacy

This platform is not intended for use by children under the age of 13 (or 16 in the EU) without institutional or parental supervision. We do not knowingly collect data from children outside of an educational context.

10. Policy Updates

We may update this Privacy Policy periodically. Changes will be posted on the site with a revised effective date. Continued use of the platform constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact:
Data Protection Officer
Email: dpo@abceduonline.com
Institution: Afe Babalola Centre for Transnational Education (Africa Hub)
Address: African Leadership Centre, Jacaranda Avenue, Off Gitanga Road, Jacaranda Ave, Nairobi, Kenya.

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